What is the difference between an operating lease and a finance lease?
Under US GAAP both go on the balance sheet. Finance leases transfer ownership, carry a purchase option the lessee will use, or cover most of the asset's life or value. Operating leases book one rent expense above EBITDA, finance leases depreciation and interest below.
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Example answer
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A finance lease is one that works like buying the asset with debt. Typical signs are that ownership transfers at the end, there's a purchase option the company is reasonably certain to use, or the lease covers most of the asset's useful life or most of its value. Anything else is an operating lease, which is closer to renting. A finance lease goes on the balance sheet as an asset and a liability. An operating lease stays off the balance sheet, and the company just records rent expense each year.
What holds it back
The classification signs are fine, but the balance sheet claim is out of date. Under current US GAAP an operating lease is on the balance sheet too, so the answer misses the real difference.
Under current US GAAP, both kinds of lease go on the balance sheet. The company records a right-of-use asset and a lease liability, measured at the present value of the lease payments. So the difference isn't whether the lease is on the balance sheet. The difference is the income statement. A finance lease is one that works like buying the asset with debt. Typical signs are that ownership transfers at the end, there's a purchase option the company is reasonably certain to use, or the lease covers most of the asset's useful life or most of its value. Anything else is an operating lease, which is closer to renting. For an operating lease, the income statement shows a single lease expense, straight-line over the term, inside operating expenses. For a finance lease, it shows depreciation on the asset plus interest on the liability. Interest is highest when the liability is largest, so a finance lease costs more in the early years and less later. The total over the lease is the same. Under IFRS nearly all leases are treated like finance leases.
Under current US GAAP, both kinds of lease go on the balance sheet. The company records a right-of-use asset and a lease liability, measured at the present value of the lease payments. So the difference isn't whether the lease is on the balance sheet. The difference is the income statement. A finance lease is one that works like buying the asset with debt. Typical signs are that ownership transfers at the end, there's a purchase option the company is reasonably certain to use, or the lease covers most of the asset's useful life or most of its value. Anything else is an operating lease, which is closer to renting. For an operating lease, the income statement shows a single lease expense, straight-line over the term, inside operating expenses. For a finance lease, it shows depreciation on the asset plus interest on the liability. Interest is highest when the liability is largest, so a finance lease costs more in the early years and less later. The total over the lease is the same. Take five payments of $100 a year at a 6% rate. The liability starts at about $421. As an operating lease, the expense is $100 every year. As a finance lease, year one is about $84 of depreciation plus about $25 of interest, so about $110. That changes the metrics. Depreciation and interest both sit below EBITDA, so a finance lease gives higher EBITDA than an operating lease. On the cash flow statement, operating lease payments are in cash flow from operations, while the principal part of a finance lease payment is in financing. Under IFRS nearly all leases are treated like finance leases, so before comparing a US company with an IFRS one I'd put their leases on the same basis.
The numbers, step by step
Five payments of $100 at the end of each year, discounted at 6%, with the asset depreciated straight-line.
- Lease liability at the start$100 × (1 - 1.06^-5) / 0.06
- about $421
- Finance lease: yearly depreciation$421.24 / 5
- about $84
- Finance lease: year-one interest$421.24 × 6%
- about $25
- Finance lease: year-one expense$84.25 + $25.27
- about $110
- Operating lease: yearly expense$500 / 5
- $100
What the interviewer listens for
- Do you know both kinds are on the balance sheet under current US GAAP?
- Can you explain how the income statement differs?
- Do you know what makes a lease a finance lease?
- Do you see the effect on EBITDA and on comparisons with IFRS companies?
Common mistakes
- Saying operating leases are off the balance sheet.Under current US GAAP both kinds are recorded as a right-of-use asset and a lease liability.
- Saying the total cost differs.Over the full term both kinds expense the same total, and only the pattern across the years changes.
- Missing the EBITDA effect.Operating lease expense sits above EBITDA, while a finance lease's depreciation and interest sit below it.
- Assuming IFRS has the same two categories for the company leasing the asset.Under IFRS nearly all of its leases are treated like finance leases.
More finance technicals
- How do the three financial statements link together?
- Depreciation goes up by $10. Walk me through the three statements.
- A company raises $100 of debt to buy equipment. Walk me through the three statements at the time of purchase.
- What is working capital, and why does it matter for cash flow?
- What is EBITDA, and why do bankers use it?
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